Who we are

Grapevine Christian Fellowship is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Our website address is: https://grapevinechurch.org.

What personal data we collect and why we collect it

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Grapevine Christian Fellowship complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


We use various plugins on the site. Each plugins GDPR are listed below:


Contact forms

If you contact Grapevine Church via the Contact form on the site or by using our email address your personal data will be kept up to 5 years or until the data ceases to be relevant to Grapevine Church. Your data will be treated as strictly confidential and we will not share any information for marketing purposes without consent.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

We use cookies on this site or any other site we control in the following ways:

To track how our site is used through Google Analytics (this doesn’t collect personal data) 

For login and logout functions (if applicable) 

For some commenting functions 

Any user preferences that you may have set.

In this way we use cookies for essential functions that you request in the use of our site and services. We don’t use cookies to collect personal data.

A notice appears on our site upon first visit to inform users that we use cookies. If you click ‘Accept’ to dismiss this message, you consent to the use of cookies by this site. If you don’t want to allow this site to use cookies, you can leave the site at this point and no cookies will be stored on your computer.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Google Analytics

We collect data using Google Analytics. We keep data for up to 38 months. We use it plan events and posts. We do not collect data via analytics for targeting or advertising purposes. No personable identifiable information is collected.

We anonymise IP addresses by taking out the last 3 digits.

Who we share your data with


All our Podcasts are stored at buzzsprout.com Buzzsprout monitor the number of listeners to our podcasts. Buzzsprout collects computer’s user agent when an episode is played on our website. This includes IP address, operating system, and browser information. This allows us to tell what type of computer you are using (Mac/PC), which browser (Chrome/Safari), and where you are located in the world. Buzzsprout will only attempt to figure out country and city for display on the stats page in Buzzsprout.

If we decide to cancel our Buzzsprout account then Buzzsprout will delete all data including listener data. Buzzsprpout never sells this data or gives it away to 3rd parties. You can see more information about this here GDPR on our site here.

If you listen to our podcasts via Apple iTunes you can find how Apple store your data here https://privacy.apple.com

How long we retain your data

Google Analytics will retain data for 38 months. For Sozo requests we will retain data for up to 6 years. See Sozo Privacy policy https://grapevinechurch.org/bethel-sozo

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We do not share data with 3rd parties. However if applying for a Sozo via this website you will also need to check our Sozo Data Protection Policy on the Bethel Sozo page. This website is hosted by EZPZ, you will find EZPZs GDPR compliance here http://blog.ezpzhosting.co.uk/2018/05/13/gdpr-what-you-need-to-know/ As stated above we also use Buzzsprout for podcast storage and give the option on the site to subscribe to our Apple Podcasts

Visitor comments may be checked through an automated spam detection service.

Data Breech

To exercise all relevant rights, queries of complaints please in the first instance contact Grapevine Christian Fellowship either; email, ask@grapevinechurch.org, post, Grapevine Christian Fellowship, Data Protection Department, 9 High Street, Rugby, CV21 4EG. If a security incident has affected the confidentiality, integrity or availability of personal data that results in a risk to your rights and freedoms we have an obligation to notify the ICO within 72 hours of becoming aware of it.

How we protect your data

This website is secure with SSL encryption. We also run a security audit on the site and keep an activity log for 6 months.